Tracking Expenses and Reimbursements

Learn how to use Alimentor expense tracking functionality to manage your finances during and after divorce.

Tomasz Domański

Alimentor Author

Managing Expenses

Going through a divorce will inevitably change your financial situation. Managing your expenses during the divorce and controlling your new post‑divorce budget will increase the sense of safety and help you make optimum financial decisions.

You can use Alimentor to:
  • Plan your expenses and keep track of the actual amounts spent.
  • Plan and track payments between parents, including reimbursements and child support.
  • Record unplanned costs.
  • Share detailed information about parenting expenses with your ex‑spouse and others (divorce coach, lawyer, family).
  • Generate expense reports and export your data to a spreadsheet for further processing.

There are two typical approaches to choosing the scope of expenses tracked in Alimentor.

The first approach is to focus on tracking those expenses that will help you calculate, understand and document the costs of raising your children, including:
  • housing, food and clothing,
  • medical care (including medical insurance),
  • child care,
  • educational fees,
  • extracurricular and social expenses,
  • transportation,
  • holiday trips, vacations.

The second approach is to keep track of all significant expenses, including costs that are not directly related to bringing up your children, for example:
  • personal expenses,
  • debt payments,
  • home maintenance,
  • property, health and life insurance.

Learn more about collecting evidence for child custody case ▶

Tracking Expenses in Alimentor Mobile App

Expense Records

Each Alimentor expense record can store the following information:
  • Payer and beneficiaries
  • Planned amount, date and time (if applicable)
  • Actual amount, date and time (if applicable)
  • Title and notes
  • Record status: planned, actual or canceled (unpaid)
  • Photos, scans and PDF attachments
  • Disagreement flag
  • Custody factors

Payer and Beneficiaries

In Alimentor each expense is assigned to a specific payer and beneficiaries. This allows users to independently analyze and report expenses for each caregiver (you, the other parent, grandparents, …) and child.

Title

Using short generic expense titles, such as "Clothing", "Travel", "Dental Treatment" has many advantages in Alimentor:
  • Because Alimentor groups expenses by title, they can function similarly to expense categories, without the burden of managing and assigning categories.
  • The tables contained in the "Expense Summary" chapter of the report summarize expenses by title.
  • Searching for specific types of expenses in Diary and Reminders is easier.

Detailed information about the expense can be stored in the notes field.

Grouping Expenses in Alimentor

Status

Each Alimentor record has one of three statuses assigned:
  • Actual: used for all unplanned expenses and for planned expenses that have already been incurred. For unplanned expenses, set Scheduled switch/checkbox to off (unchecked).
  • Planned: expense records in this status represent scheduled (future) recurring and one‑time expenses and payments.
  • Canceled: used to record unpaid expenses due. For problematic, late or missing liabilities users can also set Disagreement flag.

Depending on their status, expense records are shown in two different views:
  • Planned expenses are shown in Reminders.
  • Actual and canceled expenses are shown in Diary.

Planned vs Actual

Each expense record can simultaneously store information about:
  • Planned amount and due date
  • Actual amount paid and payment date

This helps users record partial or late payments, and allows Alimentor to detect and report deviations from the target budget.

Using iPad to track child care expenses

Scans, Photos and Documents

Each Alimentor record can contain multiple photos and PDF files.

To be able to come up with the best possible evidence needed for child custody case consider documenting expenses by collecting:
  • Communication and correspondence (iMessage and SMS conversations, email correspondence) with the other parent related to financial matters.
  • Confirmations of money transfers and on‑line purchases.
  • Invoices and receipts (PDFs or scans).
  • Photos of purchased goods.

Photos are reported in the last two chapters of Alimentor reports: "Best Interests of the Child" and "Custody Log".

Attachments are output at the end of the report.

Reimbursements

Alimentor expense records can represent payments between parents. This functionality can be used to manage reimbursements.

The typical workflow for tracking reimbursements in Alimentor for iOS involves the following steps:
  1. Create a new expense record. After entering all required input in the event editor tap Add Reimbursement. The record is then saved and a new view with the reimbursement appears.
  2. Edit the proposed reimbursement record:
    • Change record status to "Planned".
    • Set the required due date.
    • Use the built‑in calculator to get the required percentage out of the original amount.
  3. Once the reimbursement is paid, locate it in Reminders and edit it:
    • Change record status to "Actual".
    • Add additional documents if needed, e.g. a PDF file with money transfer confirmation.

Calculating reimbursement by percentage

Reporting

Recorded expenses and payments can be output in the following chapters of the report:
  • Custody Summary: The summary chapter is always split by payer (parent) and beneficiary (child or parent). It shows the total amount spent and contains tables with planned and actual expenses (title, amount, date/time, notes).
  • Summary of Expenses: The expense summary chapter shows the total expenses for multiple caregivers and children. Payments between caregivers (reimbursements) can be reported as a negative cost for the caregiver who is assigned as the payee.
  • Best Interests of the Child: This chapter contains events divided into sections according to "best interest" factors. If an event has more than one "best interest" tag assigned, it is included multiple times in the relevant sections.
  • Custody Log: The log contains a chronological list of all records including expenses. The details for each event include notes and photos.

Sample Report

All Alimentor records can be exported to a spreadsheet file in order to perform some advanced calculations or to create charts.

Sample Spreadsheet

Tracking Child Raising Expenses